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Privacy Policy

§ 1

General Information

This Privacy Policy includes information on processing of personal data and other information related to users of www.codahead.com (hereinafter referred to as “Website”), including the information required by the Regulation No 2016/679 of 27 April 2016 of the European Parliament and of the Council on the protection of individuals with regard to the processing of data and on the free movement of such data and the repeal of Directive 96/46/WE (hereinafter referred to as “RODO”).

§ 2

Personal data administrator

The personal data administrator is Codahead – limited liability company (abbreviated sp. z o.o), limited partnership based in Kraków. The administrator may be contacted by:

  • Company’s address: 30-363 Kraków, ul. Rydlówka 20;
  • Email address: codahead@codahead.com

§ 3

Objectives, legal basis and period of data processing – contact form

The administrator processes your personal data only if you use the contact form placed on the Website. In the situation referred to in provision of clause 1, the administrator processes the following personal data:

  • name (optionally also your surname, if provided)
  • email address
  • IP address
  • the content of correspondence.

The personal data, referred to in provision of clause 2 are processed for the purpose of:
  • responding to your inquiry, dealing with the case you submitted via the contact form, sending marketing information on the activities you wanted to receive, as you have given your consent (Article 6(1) (a) RODO), taking into consideration that these data will be processed for the purposes set out above for a period not exceeding that necessary for the purpose for which they were supplied; and
  • establishing, investigating and/or defending from any of your claims, what constitutes a legitimate interest of the administrator (Article 6(1) (f) ), taking into consideration that these data will be processed for the purposes set out above only until the relevant investigation or prosecution is concluded, or in case when such proceedings have not been initiated before the end of the limitation period – up to the time limit set for the limitation period.
  • Providing personal data, referred to in provision of clause 2, is voluntary, but it is necessary to provide answers to your questions, or to deal with your case.
  • The consent, referred to in provision of clause 3(a), may be withdrawn (at any time and without giving reasons) after a request is made by a data subject, however, this does not affect the legality of data processing carried out before the withdrawal of the consent.

§ 4

Objectives, legal basis and period of data processing – recruitment form

  • The administrator processes your personal data only if you apply for a job with the recruitment form placed on the Website.
  • In the situation referred to in provision of clause 1, the administrator processes all personal data that you entered in the recruitment form.
  • The personal data, referred to in provision of clause 2 are processed for the purpose of:
    • taking part in the recruitment process for the job position you are applying to, as you have given your consent (Article 6(1) (a) RODO), taking into consideration that these data will be processed for the period necessary to conduct the recruitment process and signing the job agreement with appropriate candidate; and
    • establishing, investigating and/or defending from any of your claims, what constitutes a legitimate interest of the administrator (Article 6(1) (f) ), taking into consideration that these data will be processed for the purposes set out above only until the relevant investigation or prosecution is concluded, or in case when such proceedings have not been initiated before the end of the limitation period – up to the time limit set for the limitation period.
  • Further, if you voluntarily agree to a separate consent for the processing of your personal data for future recruitment processes, your personal data (referred to in provision of clause 2) will be processed by the administrator also for the purpose of future recruitment for one year from the day the administrator receives these data.
  • To give the consent (referred to in provision of clause 4) add in your CV the following clause: “I hereby agree to the processing by Codahead – limited liability company (abbreviated sp. z o.o), limited partnership based in Kraków of my personal data included in the recruitment form for the future recruitment processes.”
  • The consent, referred to in provision of clause 3(a) and clause 4, may be withdrawn (at any time and without giving reasons) after a request is made by a data subject, however, this does not affect the legality of data processing carried out before the withdrawal of the consent.

§ 5

Information and marketing actions taken by the administrator

The Codahead Website is a place where the administrator publishes marketing materials about products and services provided. Displaying marketing materials to users is done by the administrator on the basis of his legitimate interest (Article 6(1) (f) RODO). At the same time, this action is without prejudice to the rights and freedoms of users, because users expect receiving messages of corresponding content, sometimes even they wish to, or visit the Website in order to receive such messages.

§ 6

Recipients of the personal data

Your personal data, referred to in Article 3 (2) and Article 4 (2), are distributed solely to: authorised personnel and company’s collaborators, and/or entities with whom the administrator have concluded the necessary agreements on processing of personal data, providers who manage hosting and operations of IT infrastructure, recruitment services, CRM providers, providers of cloud computing services.

§ 7

Personal data transfers to third countries

We may transfer your personal data to the United State, where our servers are located. The owners of the servers are active members of “Privacy Shield”, which according to European Commission ensures an adequate level of protection for personal data. Therefore, such transfer is pursuant to Art. 46 of RODO.

§ 8

Personal data subject’s rights

Any individual with regard to their personal data, has the right to:

  • access their personal data – has a right to know whether their personal data is processed by the administrator, and if it is – how, for how long, and what is the purpose of processing
  • receive a copy of their personal data – individual has possibility to submit a request for a copy of their personal data, and the administrator must respond to that request within 1 month and deliver a copy of processed personal data to that person. The first copy is delivered free of charge, and every subsequent copy might be charged reasonable subsistence for administrative costs;
  • amend personal data content – individual can demand that their personal data is corrected with no delay, and in some certain cases – request complement the data
  • delete their personal data (to be forgotten) – individual can demand that their personal data is deleted, and the administrator is bound to meet this need without delay, as appropriate, if there are not any reasons against described in RODO, which might enable the administrator to reject the demand;
  • have the data processing restricted – the administrator restricts processing if:
    • their accuracy is denied by the data subject – processing will be restricted for the period that allows the administrator to verify the correctness of the data
    • their processing is unlawful, while complete deletion is not possible
    • there is no need to process the data, or processing is necessary solely to exercise or defence legal claims of the data subject;
    • the data subject raised a formal objection, referred to in Article 21 (1) of RODO – restriction of processing will last until proving the relevance of the objection;
    • transfer personal data – individual can request that their personal data is transferred to another administrator. The current administrator must transfer the data to new administrator in a machine-readable form. The right to transfer personal data refers only to the data gathered for the implementation of the agreement, or on the basis of the explicit consent of the data subject;
  • raise objections against the processing of their personal data – the data subject can raise an objection:
    • against processing of personal data for the purpose of direct marketing, including profiling, at any time – to the extent that processing is related to direct marketing. If the data subject raises an objection against the processing of their personal data for the purpose of direct marketing, the administrator can no longer process their data for that purpose;
    • against processing of personal data, for reasons caused by their specific situation, including profiling, of which the legal basis is:
      • necessity of processing to perform a task carried out in the public interest or subject to the exercise of public authority performed by the administrator, or
      • necessity of processing for the purposes of the legitimate interests pursued by the administrator or a third party.
  • against processing of personal data for statistical purposes or for the purposes of historical or scientific research, for reasons caused by their specific situation, unless data processing is subject to the exercise of public authority.

§ 9

Complaint with a supervisory authority

  • The data subject has the right to lodge a complaint with a supervisory authority – the President of the Office for Personal Data Protection (UODO President).
  • More information about the right to lodge a complaint available at:https://uodo.gov.pl/pl/p/skargi

§ 10

Safety measures

The necessary safety measures, which are implemented to the Website, aim at protecting personal data that is beyond the administrator’s control. In particular, such safety measures include cryptographic security of personal data transfer (the SSL protocol).

§ 11

Cookies

  • As the Website’s content is shared, the administrator uses cookies, i.e. I.T. records, in particular – text files containing information recorded by the servers on your terminal device ( laptop, tablet, iPad, smartphone). The servers are able to record that information from your device every time the device connects with the server. Usually cookies store information such as: a domain name, the maximum storage time on user’s device, and a unique identifier. Apart from cookies, the Website may be using other technologies which function similar, or identical to cookies. By the provisions of this chapter, information regarding cookies is also applicable to other, similar technologies.
  • Within the Website the administrator can use the following cookies types:
    • allowing use of services available on the Website,
    • ensuring security,
    • gathering statistical information on the manner of using the Website by the users,
    • remembering your Website settings, and allowing to personalize the Website’s interface for your use for example, your choice of language or region, font size, user interface etc.,
    • supplying advertising content that meets your individual interests.

  • The administrator points out that within the scope of the provisions of clause 2 (c) and (d), we use Google LLC cookies (related to Google Analytics) on the Website. Using these services is related to the implementation of Google tracking code within the code of the Website.
  • The information about using cookies is displayed when visiting the Website. Accepting and closing the information means that the user agrees to use cookies in accordance with the provision of this Privacy Policy. This agreement can always be withdrawn by deleting cookies files from your device and changing cookies settings in your web browser. The cookies settings can be changed in such a way that in the future automatic handling of cookies can be locked in any browser settings, or that you will be notified each time on their being placed on your device. Detailed information on the possibility and the ways of using cookies is available in your software’s settings section (the browser). For your convenience, the following pointers are listed below:
    • Opera browser
    • Firefox browser
    • Chrome browser
    • Internet Explorer browser
    • Safari browser
  • If user decides not to change cookie-related settings, it means that cookies files will be included on your device. Additionally, it means that the administrator can store information on your device and get access to this information.
  • Disabling cookies might cause impediments when using some services on the Website, especially services that require signing in (Parent Zone). Blocking cookies acceptance on your device will not cause lack of reading or viewing content placed on the Website with exclusion of the content that requires that the user is signed in.

§ 12

Changing Privacy Policy

  • This Privacy Policy can be changed or amended by the administrator at any time. Users will be notified about any change or amendment via the Website.
  • This Privacy Policy shall enter into force from 25 May 2018.

Last update: 10 March 2021

© 2022 Codahead. All rights reserved

Codahead implements a project co-financed from European Funds "Promotion of services provided by Codahead in selected foreign markets." The aim of the project is to develop the company's export activities in foreign markets.